Graduation Party Rentals in Stafford, VA: The Complete Checklist
Headcount math, the right tent, how many tables and chairs, a real budget, and the date you should book by. Everything a graduation party in Stafford needs.
Short answer: a graduation party for 50 guests in Stafford, VA needs a 20x30 tent, 6 round tables and 50 chairs. At Pepe's Party Rental that setup costs about $642 with string lights, delivered and set up. A 30-guest party fits Party Package #1: a 20x20 tent, 6 tables and 48 chairs for $480.
- Count guests first, then pick the tent. 50 guests fits a 20x30 ($420), 80 to 100 fits a 20x40 ($530).
- Round 60-inch tables seat 8 to 10 and rent for $12. Folding chairs are $2 each.
- A full 50-guest setup with lights runs about $642. Party Package #1 is $480 for up to 48 guests.
- We own a limited number of each tent size, so Saturdays in graduation season book first.
Listen. Your kid just finished high school or college. Grandma is driving up from Richmond, the cousins are coming from Woodbridge, and somebody already asked "where is everyone going to sit?"
Here's the checklist we walk families through on the phone at Pepe's, with real prices, so you can plan the whole thing in one sitting and stop guessing.
How do I plan rentals for a graduation party?
Start with one number: how many people will be at your house at the busiest moment. Not the invite list, the peak. Every other rental decision at Pepe's Party Rental follows from it. The headcount sets the tent size, the tent size sets how many tables fit underneath, and the tables set the chairs. Families in Stafford and Fredericksburg usually land in one of three groups: about 30 guests for close family, about 50 when friends and neighbors come, and 80 to 100 when the whole graduating friend group and their parents show up. Count kids too. A 10-year-old still needs a chair at dinner time. Once you have the number, the rest of this checklist takes about ten minutes.
What size tent do I need for a graduation party?
Match the tent to your peak headcount. At Pepe's Party Rental the 20x20 tent ($330) is listed for 30 to 40 guests, the 20x30 ($420) for 50 to 60, and the High Peak 20x40 ($530) for 80 to 100. Those numbers are for a casual party where people mingle. If every guest will sit down to eat at the same time, go one size up. Our tent pages give a rule of thumb of 15 to 20 square feet per seated guest at round tables, which puts a 20x30 at 30 to 40 seated guests. A tent also covers you from June sun and the surprise afternoon storm, which is the real reason families rent one. Our tent size guide has the full chart.
| Guests | Tent | Price per day |
|---|---|---|
| About 30 | 20x20 | $330 |
| About 50 | 20x30 | $420 |
| 60 to 80 | High Peak 30x30 | $680 |
| 80 to 100 | High Peak 20x40 | $530 |
How many tables and chairs do I need?
One chair per guest, always. Running out of chairs is the number one thing people remember about a party for the wrong reason. At Pepe's Party Rental, steel folding chairs are $2 each, white resin folding chairs are $4 and cushioned chiavari chairs are $5. For tables, a 60-inch round seats 8 to 10 and rents for $12, and a 48-inch round seats 6 for $10. So 50 guests need 5 to 7 round 60-inch tables. Then add one or two 6 ft rectangular tables at $8 each: one for the food line and one for the cake, the cards and the gift box. Those two extra tables are the ones everybody forgets until the aunt shows up with a tray of empanadas and nowhere to put it.
What else should I rent for a graduation party?
Three add-ons make the biggest difference for the money. String lights, $50 per 120 ft strand from Pepe's, turn the tent into the place everyone wants to be once the sun goes down. A Bluetooth speaker, $65 a day, handles the playlist without hiring a DJ. And a party cooler at $16 a day keeps drinks cold for 100-plus cans. If younger siblings and cousins are coming, a bounce house keeps them busy while the adults talk. Ours start at $175 a day, and our bounce house price guide lists them all. No outlet near the tent? Add a generator for $80 a day, fuel included.
How much does a graduation party rental cost?
Using Pepe's October 2026 prices, here is what three common graduation setups cost, delivered and set up within 25 miles of Stafford.
| Party | What you get | Total |
|---|---|---|
| 30 guests | Party Package #1: 20x20 tent, 6 tables, 48 chairs, cooler | $480 |
| 50 guests | 20x30 tent, 6 round tables, 50 chairs, string lights | $642 |
| 90 guests | High Peak 20x40, 10 round tables, 90 chairs, 2 strands of lights, speaker | $995 |
The 90-guest math: $530 tent, $120 for ten 60-inch rounds, $180 for 90 folding chairs, $100 for lights and $65 for the speaker. Every one of these is over $150, so delivery is free within 25 miles, which takes in Fredericksburg, Quantico, Dumfries and Manassas.
Lock in your graduation date
We own three 20x30 tents and three 20x40s. Graduation Saturdays are the first dates to go. Book the tent and you can add tables and chairs as your headcount firms up.
See tents and book Questions? Call (571) 244-5255When should I book graduation party rentals?
As soon as you know the date. Pepe's Party Rental owns a limited number of each tent, three 20x30s and three 20x40s for example, and graduation weekends stack a lot of parties onto the same few Saturdays. When the tent you want is booked, the site shows it, and you're down to a different size or a different day. Booking online takes about five minutes: pick the tent and add-ons, choose the date, type your address to see delivery, and pay. No separate deposit. Planning a party for the whole extended family? Call us at (571) 244-5255 and we'll size it with you. Hablamos español.
¿Qué necesito para una fiesta de graduación?
Para 50 invitados en Stafford, VA necesitas una carpa de 20x30, 6 mesas redondas y 50 sillas. En Pepe's Party Rental ese montaje cuesta alrededor de $642 con luces, incluyendo entrega e instalación. Para unos 30 invitados está el Paquete #1: carpa de 20x20, 6 mesas y 48 sillas por $480. Llámanos al (571) 244-5255.
Frequently asked questions
What size tent do I need for a graduation party of 50?
Pepe's Party Rental lists the 20x30 tent at 50 to 60 guests, so it fits a 50-person graduation party. It costs $420 a day with setup and takedown included.
How many tables and chairs do I need for 50 guests?
Plan one chair per guest, so 50 chairs, and 5 to 7 round 60-inch tables, which seat 8 to 10 each. Add one or two 6 ft rectangular tables for the food and the gift table.
How much does a graduation party rental setup cost?
At Pepe's Party Rental a 50-guest setup with a 20x30 tent, 6 round tables, 50 folding chairs and string lights costs about $642. Delivery is free within 25 miles of Stafford.
Can I keep the tent for the whole weekend?
Tents can be rented for up to 2 days. The second day is half price, so a Saturday party that becomes a Sunday family lunch costs 1.5 days, not 2.
Is there a deposit?
There is no separate deposit. You pay online when you book, and the date is reserved once the payment goes through.
A family-owned party rental company in Stafford, Virginia since 2013, with a 4.8-star rating from 121 Google reviews. We deliver bounce houses, water slides, tents, tables and chairs across Stafford, Fredericksburg, Prince William County and Northern Virginia. Hablamos español.
